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Why we recommend hiring a Wedding Coordinator.

I was lucky enough to sit down recently with Bec from South Coast Wedding Coordinators.  Bec, a lifetime resident on the South Coast, has been in the wedding industry for 15 years working as a Planner, Wedding Manager and Wedding Coordinator for established venues in both Gerringong and Kiama.  15 months ago, in addition to promotion to Functions Manager with her Kiama employer, a Monday to Friday gig, she decided to put all of her hard work and experience to the test and start her own business:  South Coast Wedding Coordinators.

Bec and I met at one of our first weddings at Eleven Eighty – “The Venue with a Twist”.  Bec fell in love with the character and eclectic spaces our south coast wedding venue offers, and we loved Bec’s capable, calm and detailed orientated style, plus her wealth of knowledge in the wedding space.

Our chat inspired me to put together this blog.  The title was supposed to be along the lines of  questioning: “Should you go the extra expense of hiring a wedding coordinator?” But all it took was the time to enjoy one cider and a G&T respectively, and I was firmly in the camp of: “A wedding coordinator is an essential, not a luxury for your special day.”

My top reasons for hiring a wedding coordinator are as follows:

  1. You don’t know what you don’t know.  Bec has coordinated literally hundreds of weddings over the course of her career.  She knows the potential pitfalls to look out for and she knows what works.  She will bring all your vendors together and she knows the questions to ask and what will and won’t work logistically.
  2. This is probably Bec’s top tip. You may think you can delegate to family members and friends to cut out the cost of a wedding coordinator, and in theory this is a great idea. However, in reality, it just doesn’t work.  If you are part of the bridal party, you get caught up in the day.  You want your friends and family to enjoy the occasion and be present, not stressing about details, set up and timings.  Hiring a coordinator ensures that everyone you invite can enjoy themselves and relax.
  3. Things will go wrong. However detailed orientated you are, however much you pride yourself on being good at planning, little challenges will present themselves on the day.  Take the stress out of it by having a professional on site who is calm and has a proven track record at finding solutions and improvising.
  4. Time-saving: Planning a wedding can take up a lot of time, especially if you have a busy schedule.  A wedding coordinator can help you save time by handling the details such as coordinating with vendors, managing timelines, and handling any issues that arise.
  5. Stress reducing: Wedding planning can be stressful, and having a professional on board can help to reduce that stress and allow you to enjoy the whole experience.
  6. Vendor Connections: Wedding coordinators have established relationships with vendors in the industry.
  7. Attention to detail: A wedding coordinator is responsible for ensuring that every detail of your wedding day is perfect from the ceremony to the reception.  They will be there to manage the timeline, coordinate with the vendors and handle any issues that arise.

From an Eleven Eighty perspective, I have acted as Site Manager and witness to both wedding days run by family and friends and those run by an experienced wedding coordinator.  The difference is noticeable.  One thing to note, is that a site manager is not a wedding coordinator (people often get confused).  A site manager is there to ensure that the venue adheres to set council regulations (numbers of people, noise etc) and is there as a back-up should anything go wrong with the venue (power etc).  As site manager at a DIY wedding venue such as Eleven Eighty, is not there to set up or coordinate your wedding.  Things we have observed with weddings where no coordinator is on site:

  1. Timelines quickly go array.  You may be a very chilled out bride and groom and not be worried about this but be aware that it puts pressure on your vendors – in particular your caterers.  We have seen huge chunks of the day get missed – it always seems to be the cake cutting!  We have seen speeches or photography sessions overrun and not leave enough time for the much-anticipated dancing.
  2. We have seen the stress it has put on nominated members of the bridal party. At Eleven Eighty, we will always ask for a point of contact outside of the bride and groom if no wedding coordinator is on site.  We don’t want to be taking problems or questions to the couple on the big day, so the role often falls to the best man, chief bridesmaid or MC.  Instead of getting to focus on the day, they find often find themselves in a stressful role making guesses as they don’t necessarily have the answers to our questions.

Overall, hiring a wedding coordinator can help make your wedding planning process smoother, less stressful, and more enjoyable.  They can provide valuable advice and guidance, save you time and money and ensure that every detail of your wedding day is executed flawlessly.

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Testimonials

We just had the most magical wedding here – 10/10 venue!!! We cannot speak more highly of our experience! Amazing hosts and team, with exceptional attention to detail. There are so many incredible places for photos (but also the photos don’t do it justice!) and the whole ambience really contributed to our wedding. It was amazing being able to stay at the property for the weekend. We absolutely loved it and could not recommend it more!

Jess D

The unique venue catered for our family requirements and beyond with many personalised details. Every part of the venue was utilised from the train carriage, the on-site accomodation, through to the beautifully decorated bar and iconic tree swing.

Our wedding getaway consisted of 3 days and 2 nights surrounded with loved ones onsite. We enjoyed great company, good food, fun lawn games, and created many wonderful memories. The venue was perfect for our needs. It was kid and dog friendly, spacious, clean, offered many entertainment spaces, and felt like a home away from our home.

We cannot thank Reanah enough for her support and recommendations. We are so grateful to have engaged such talented vendors who went out of their way to make our day special, thank you so much!

Stacey and I highly recommend Eleven Eighty.

Paulina Acuna

I am in love with Eleven Eighty! Such a great DIY venue with accommodation, a well thought-out layout with different spaces hosting such an eclectic vibe to truly bring out your personality. The Owners & staff are so incredible to work alongside and we love planning & coordinating there. The courtyard is to die for!

Jess – Planned By Page

What a stunning venue, the way the light filters through the surrounding trees into the courtyard in the afternoon is just something else. They have thought of everything here you will need to make your wedding day perfect. Beautiful spaces to get ready in, the most divine settings for your reception and stunning photo opportunities, Eleven Eighty has it all.

Lean and Lens Photography

From the moment you enter Eleven Eighty you will be swept up by its character and charm. It really is a wonderland of the unexpected, every turn you take leads you to something more to be discovered. So many incredible options within this special property. The team have worked tirelessly to restore this historical venue with so much love and care.

Candice Seymour

Eleven Eighty has to be the best venue on the south coast for a funky lux wedding or to be honest, any event that you need to be seriously special. The place is like a treasure trove filed with beautiful thoughtfully curated objects and super styled so that every different area is truly unique. There are so many gorgeous settings all just perfectly put together. The vintage train carriage blew me away.

Gaynor Tracey

We fell in love with Eleven Eighty because it’s a super unique venue. We knew we wanted something a little less traditional with a cool, relaxed party vibe and felt that Eleven Eighty really delivered on this. We especially love the courtyard and alfresco dining aspect of the venue and the rustic vibe of the bar.

Rachel Appleby

WOW! An absolute sensory overload from the moment you pull into the driveway, there’s is sooo much to take in! Interesting, eclectic, full of character, it’s almost too much! It’s FANTASTIC! Love it! Just spent 3 nights there for New Years celebrations and what a brilliant time was had, the venue is perfect stage to have an incredible gathering.

David Annett

After visiting Eleven Eighty I was amazed by the effort that was put into every detail to truly capture the unique character and beauty that it has. The owners and manager were very friendly and went above and beyond to accommodate our upcoming event. We are all super excited!!!!

Kylie Brown

Love this beautiful property! Ticks all the boxes for an ideal wedding venue and such a lovely space to style, the courtyard is magical at night to dine and dance under. We love it!

The Wedding and Event Creators

I went to an event at Eleven Eighty, I felt like I was transported back in time. Full of character and history with all the different parts to explore and have fun. It was an unforgettable experience and I look forward to the next time.

Lucy Brown

The most idyllic, tranquil setting that makes you feel relaxed the minute you get there! The property is tastefully decorated, the team are so friendly and the facilities are awesome. Highly recommend it!

Michelle Rubinstein

Grounds of Alexandria meets Soho House meets Alice in Wonderland…… Wow! How did we not know about this place? So incredibly beautiful with hidden treasures and unexpected plot twists around every corner. Riddled with character, old world charm and modern luxury, I really can’t think of an event space that has as much wow factor as this did.

Angie Laxton

We have booked our special day here. We were looking for a venue that could show our personalities, and Eleven Eighty has plenty of that! It is so cute wherever you look. Reanah is super friendly and easy to talk to. She has taken our special day as hers and was super helpful with info and suppliers. I’m so excited about our wedding and spending it here with our families!

Vanessa Vernazza

“We had our wedding at Eleven Eighty in November and it was truly the most magical experience for us and also for all of our guests. The grounds and venue are simply beautiful. Everything is so well maintained and the attention is second to none!”

Phil & Sue - Sydney

“I facilitated a corporate away day for a Sydney-based team, and found the historic and quirky venue was a great experience, with all we needed for a productive and creative day included – even lawn games for brain breaks and team building!”

Anthony - Berry

“An out-of-the-ordinary South Coast getaway with lovely hosts Richard and Clare. They were extremely welcoming and ensured we were well looked after, helping us arrange a private chef and visits to the local attractions.”

Liat Gould - Sydney

“There are some amazing quirks on this property that we absolutely loved; the converted train carriage was fantastic! The house was immaculate and Clare and Richard are amazing, down to earth hosts – we felt well looked after from start to finish.”

Mark Hatnean - Sydney

“Fantastic, a touch of class with an oldy worldy feel. Perfect to escape the city, do nothing at all or go all out and fill your weekend with wineries, ziplining, kayaking and more. Did I mention there’s a train carriage in the garden?!”

Jay Hobson - Sydney
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